Following is the text of the secretarial standard2 ss2 on general meetings, issued by the. Compliance with the strict rules would help strengthen the corporate governance practices and help curb corporate misdoings. Notice is hereby given that the sixtyninth annual general meeting of the company will be held at. Although each board will have an agenda that reflects specific topics of relevance to a company at that time, a number of general items will be included on most agendas. Minutes of general meeting as per secretarial standard 2. Within any club or organization, meetings between committee members and general members are vital for the maintenance of effective communication and democracy. Guidance note on ss1 secretarial standard 1 meetings of the board of directors by icsi jan 18, 2016. The secretarial standard 1 ss1 on meetings of the board of directors, has been revised which is issued by the council of the institute of company secretaries of india and approved by the central government shall be effective from 1 st october 2017. Secretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 10th april, 2015 and were published in the gazette of india extraordinary part iii section 4 on 23rd april, 2015 vide icsi notification no. May 23, 2015 how to conduct board meetings and general meetings as per secretarial standards w.
I continue my study of these secretarial standards. Standards board ssb with the objective of formulating secretarial standards. In particular it does not cover the myriad of steps. The ministry of corporate affairs accorded its approval under section 11810 of the companies act, 20 to the secretarial standards ss1 relating to meetings of the board of directors and ss2 relating to general meetings specified by the institute of company secretaries of india icsi. Thus general meetings of companies which are held latest by september,30, 2017 shall be governed by the provisions. Secretarial standard on general meetings corporate law. The earlier icsi notification april 23, 2015 which made current version of ss1 and ss2 applicable from july 1, 2015 will be withdrawn from september 30, 2017. Following is a list of items that should be maintained. The institute of company secretaries of india has issued a revised version of ss2 secretarial standard on general meetings ss2.
Meetings, issued by the council of the institute of company secretaries of india and. As per the requirement and businesses dealt in the agm, the contents of the minutes can be modified. After elaborate deliberations, the institute of company secretaries of india icsi has prepared these standards, which have been approved by the corporate affairs ministry. Minutes of all chapter meetings and executive committee meetings should. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records. Earlier these standards were recommendatory in nature.
The secretarial standards do not form parallel conflicting regulatory framework relating to holding of board meeting general meeting, but they ensure smooth compliance of extant regulatory framework. Obligations and disclosure requirements regulations. In this post, i will discuss secretarial standards related to maintenance of minutes under ss 1 and ss 2. Aug 19, 2017 secretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 10 th april, 2015 and were published in the gazette of india extraordinary part iii section 4 on 23 rd april, 2015 vide icsi notification no. Agm annual general meeting minutes sample template format. Route map of the agm venue, pursuant to the secretarial standard on general meetings, is also annexed. Following is the text of the secretarial standard2 ss2 on general meetings, issued by the council of the institute of company secretaries of india and. Suggestions invited on proposed amendments to secretarial standard on meetings of the board of directors ss1 by icsi feb 17, 2016. The secretarial standard on meetings of the board of directors ss1 and secretarial standard on general meetings ss2 issued by the. Aug 30, 2017 secretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 10 th april, 2015 and were published in the gazette of india extraordinary part iii section 4 on 23 rd april, 2015 vide icsi notification no. The same principles apply with regard to minute taking. The purpose of a board meeting agenda is to improve the effectiveness of board meetings.
Secretarial standards on meetings of the board of directors ss1 and secretarial standards on general meetings ss2 as approved by the central government on april 10, 2015, have been issued by the institute of company secretaries of india icsi vide icsi notification no. Section 118 of companies act, 20 is relating to minutes of general meeting. This is a general meeting which is called to deal with urgent matters which require resolution between agms. Every notice of annual general meeting will be prepared as per section 101 of. Revised secretarial standard from 1st october 2017 cs. Adherence by a company to this secretarial standard is mandatory, as per the. This standard is applicable to all types of general meetings of all companies. He is to prepare the minutes and get the minutes signed by the chairman. Annual compliance calendar under companies act, 20. It is the tool the chair uses to keep boardroom discussions focused. An annual general meeting, commonly referred to as an agm, is a formal meeting which is held once. Section 205 1 of the companies act, 20 the functions of the company secretary shall include. Regulations, 2015 and ii secretarial standard on general meetings ss2, issued by the institute of company secretaries of india and approved by the central government are provided herein below. It is to be used in conjunction with existing national standards or as the basis for the development of national standards.
Employees in this job coordinate office activities and perform secretarial assignments for professional or management staff in support of the ongoing operations of the office. We have qualified individuals that are well versed in handling corporate matters. Adherence by a company to this secretarial standard is mandatory, as. Is the observance of secretarial standards issued by icsi mandatory. Revised secretarial standard 2 on general meetings an.
The purpose of meetings is not only to share ideas and to. If there are more than 200 members then company will give evoting facility. Ss2 applies to all types of general meetings, in respect of which. Secretarial standard has been applicable on companies from 1 st july, 2015. However, this is a good sample of the interview questions that are most commonly asked in secretarial recruitment. The objective of ss2 is to ensure good corporate governance and better accountability towards shareholders in all general meetings. Meetings of the board of directors ssl and general meetings ss2 revised by the icsi and approved by the central government secretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the. Isadg general international standard archival description, second edition. To work with the ceo and company secretary to confirm the agenda. For companies formed under the companies act 2006, the word.
What are the duties of a secretary in connection with the. He is to execute the resolutions passed at the meeting. Having a competent corporate secretary may actually save you more money and problems. Aug 04, 2015 as these are curable technical issues. This explanation should be positive in nature and it should. Read this article to learn about the duty of secretary at statutory and annual general meeting. Bss2 icsb institute of chartered secretaries of bangladesh.
Duty of the secretary at the annual general meeting. However, if, due to subsequent changes in the act, a particular standard or any part thereof becomes inconsistent with the act, the provisions of the act shall prevail. Annual general meetings guidance for company secretaries. Aug 22, 2017 secretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 10th april, 2015 and were published in the gazette of india extraordinary part iii section 4 on 23rd april, 2015 vide icsi notification no.
The questions asked in the interview for a secretarial or administrative professional job will vary depending on the employer, the level of the job and the candidates experience. Minutes shall be recorded in books maintained for that purpose. Where the meeting is sought to be convened by the board on its own without requisition from the members, the secretary must advise the board, if it is not already aware, on the urgency of the matter, i. Secretarial standard on meetings of the board of directors the following is the text of the secretarial standard 1 s s1 on meetings of the board of directors, issued by the council of the institute of company secretaries of india and approved by the central government. Note on revised ss2 secretarial standard on general meetings by. How to conduct board meetings and general meetings as per. The template of the minutes of the annual general meeting of a company given hereunder can be used for both public and private companies. Issue iii september 2015 disclaimer this bulletin is for information purposes and should not be construed as legal advice. Listing regulations and secretarial standards2, particulars relating to. Secretarial standard on general meetings following is the text of the secretarial standard 2 ss2 on general meetings, issued by the council of the institute of company secretaries of india and approved by the central government. General meeting of wipro limited will be held at wipros.
As we know that secretarial standard on general meeting has been applicable from 1 st july, 2015. However, if, due to subsequent changes in the act, a particular standard or any part thereof becomes inconsistent with. The central government has approved the same under section 11810 of the companies act, 20 the act. Revised drafts of secretarial standard 1 and 2 on meetings taxguru. The revised secretarial standard in substitution of the earlier version which was mandated for application from july, 1, 2015 has been released by the icsi after due approval of the central govt. Every company shall observe secretarial standards with respect to general and board meetings specified by the institute of company secretaries of india constituted under section 3 of company secretariesact, 1980 56 of 1980. Secretarial standard on general meetings corporate law reporter. Section 11810 of companies act, 20 mentions the companies to follow secretarial standards as prescribed by icsi constituted under section 3 of company secretaries act, 1980 and approved by central government. Singapore secretary services is a filing agent fa with filing agent number fa20170046 with acra. Guidance note on general meetings ss2 secretarial standard 2 by icsi jan 18, 2016. To facilitate the compliance of secretarial standard on general meetings ss2.
Singapore secretary services corporate secretary by acra. From 1 st july 2015 onwards, every meeting will be conducted in consolidation with the provisions of secretarial standards and companies act, 20. Secretarial standards tool for good corporate governance. Su invited on propose d amendments to secretaria l standards. What is secretarial standard ss2 on general meeting. The office of personnel management opm defines performance management as the systematic process of. He is to file a copy of resolutions to the registrar of companies. Additional job duties secretary 9 management assistant composes, formats, prepares, and edits correspondence and reports with some latitude as to content. Adherence by a company to this secretarial standard is mandatory, as per the provisions of the companies act, 20. Ss2 secretarial standard on general meetings followingisthetextofthesecretarialstandard2ss2ongeneralmeetings, issued by the council of. Secretarial standard ss1 meetings of the board of directors. Secretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 10 th april, 2015 and were published in the gazette of india extraordinary part iii section 4 on 23 rd april, 2015 vide icsi notification no. Revised secretarial standard 2 on general meetings an analysis.
Note on revised ss2 secretarial standard on general meetings. Secretarial standard ii issued by icsi given the provisions of maintenance of minutes. Apr 24, 2015 ss 2 secretarial standard 2 on general meetings this standard is in conformity with the provisions of the act. Once produced, typed meeting minutes should be maintained in a central resource file. Thus general meetings of companies which are held latest by september,30, 2017 shall be governed by the provisions contained in the earlier version. How to conduct board meetings and general meetings as per secretarial standards w. Notice for annual general meeting for fy 201819pdf wipro. Following is the text of the secretarial standard2 ss2 on general. Sep 18, 2017 thus general meetings of companies which are held latest by september,30, 2017 shall be governed by the provisions contained in the earlier version. Sep 10, 2015 secretarial standard has been applicable on companies from 1 st july, 2015.
Do administer a performance appraisal at the time when formal disciplinary proceedings are under way. Section 11810 of the companies act, 20 mandates the observance of secretarial standards on general and board meetings specified by the institute of company secretaries of india and approved by the central government. Icsi releases revised secretarial standards 1 and 2. A distinct minutes book shall be maintained for meetings of the members or the company, creditors and other as may be required under the act. Every notice of annual general meeting will be prepared as per section 101 of companies act 20 and secretarial standard ii. Board meetings and secretarial standards ipleaders. Icsi revises two secretarial standards etcfo cfo news. On or after 1 st july, 2015 all the general meeting will be held as per the ss2 and documentation should be as per ss2. Every company shall keep minutes of all general meetings, board and committee meetings in a minutes book. Revised secretarial standard on general meetings ss2.
Secretarial standards ss are a set of standards prescribed by the council of the institute of company secretaries of india icsi for holding board meetings and general meetings by companies. Revised secretarial standard on general meetings ss2 taxguru. Adherence by a company to this secretarial standard is mandatory, as per the provisionsofthecompaniesact,20. Duty of secretary at statutory and annual general meeting. The following is the text of the secretarial standard1 s s1 on meetings of the board of directors, issued by the council of the institute of company secretaries of india and approved by the central government. A set of clauses for convening and conducting general meetings and matters related thereto is prescribed by ss2. Rule 25 of the companies management and administration rules, 2014. Followingisthetextofthesecretarialstandard2 ss2on generalmeetings, issued by the council of the institute of company secretaries of india and approved by the central government. Resources to be filed separately from the personnel file, for a period of two 2 years. Decoding secretarial standards maintenance of minutes. Minutes are also the means through which we learn from your predecessors, and educate future members. Furthermore, the organization meeting minutes should be posted andor distributed within. Meswani shri pawan kumar kapil age 50 years 70 years qualificationchemical engineer from university institute of. These secretarial standards shall help in building investor confidence, particularly the funds managers and overseas investors.
Board meeting agenda australian institute of company. The secretarial standard 2 ss2 on general meetings, has been revised and which is issued by the council of the icsi and approved by the central government shall be effective from 1 st october 2017. Annual general meetings 02 introduction this note is intended as high level guidance to assist a company secretary in supporting the chairman at the companys annual general meeting agm itself. Awards in general 27 performancebased awards 27 timeoff awards. Secretarial standard 2 introduction the ministry of corporate affairs notified secretarial standard 2 ss2 on april 23, 2015 which came into effect from july 1, 2015. Secretarial standards are applicable on companies from 1st july, 2015. A training needs inventory will be maintained by human resources for use in feedback. The duty of the secretary at the statutory meeting can be discussed in terms of his duty before the meeting, at the meeting and after the meeting. Aug 21, 2017 secretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 10th april, 2015 and were published in the gazette of india.
Revised secretarial standards on meetings of the board of. Revised secretarial standard on general meetings icsi. Performance appraisal guidelines for the appraiser. The following is the text of the secretarial standard 1 ss1 on meetings of the board of directors, issued by the council of the institute of company secretaries of india and approved by the central government.
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